Privacy Policy

Privacy Policy for Varsity View Falcons Softball - 2025 Season

Effective Date: January 31, 2025

The Varsity View Falcons Softball Team (“we,” “our,” or “us”) is committed to protecting the privacy of our players, parents, coaches, and other members. This Privacy Policy outlines how we collect, use, and protect your personal information during the 2025 softball season. By participating in or engaging with our team, you agree to the practices described in this policy.

1. Information We Collect

We collect personal information to facilitate registration, communication, and participation in the Varsity View Falcons Softball Team. The information we may collect includes:

• Personal Information: Name, contact details (phone number, email address), date of birth, gender, emergency contact information, medical information (allergies, medications, etc.), and participation details.
• Payment Information: Credit card details and payment history for registration fees or related costs (note that payment information is processed securely through trusted third-party payment systems).
• Photographs and Videos: Images and video footage may be taken during events, practices, or games for promotional purposes or team documentation.

2. How We Use Your Information

We use the information we collect for the following purposes:

• To process registrations and provide necessary communications about team activities, schedules, and events.
• To ensure the safety and well-being of all participants (e.g., medical information for emergency purposes).
• To manage team rosters, performance records, and attendance.
• To communicate important updates regarding the season, practices, games, and other events.
• To promote the team’s activities through photos or videos shared on our website, social media, or in other marketing materials (with prior consent).

3. How We Protect Your Information

We implement reasonable security measures to protect your personal information. This includes using encryption for sensitive data, restricting access to authorized personnel, and ensuring that third-party service providers also comply with privacy and security standards.

4. Sharing Your Information

We do not sell, rent, or trade your personal information to third parties. We may share your information in the following instances:

• With Coaches and Team Administrators: To ensure smooth communication and team management.
• With Service Providers: Third-party vendors who assist in processing registrations, payments, and communications. These service providers are obligated to protect your personal data.
• For Legal or Safety Reasons: In certain situations, we may share your information when required by law or in the event of an emergency to protect the safety of participants.

5. Photographs and Media

By participating in the Varsity View Falcons Softball Team, you acknowledge and agree that photographs and videos may be taken during events, practices, or games. These images and videos may be used for team promotion, social media, and other media outlets. If you do not want your child or yourself to be included in such media, please notify us in writing at the time of registration or contact us directly.

6. Your Rights

You have the right to:

• Request access to the personal information we hold about you.
• Correct or update any personal information that is inaccurate or incomplete.
• Opt-out of receiving promotional emails or communications at any time by following the unsubscribe instructions in the message or contacting us directly.

7. Retention of Data

We retain personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy and to comply with legal or regulatory requirements.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be communicated via email or posted on our website. We encourage you to review the Privacy Policy periodically to stay informed about how we are protecting your information.

9. Contact Us

If you have any questions about this Privacy Policy or how your personal information is being handled, please contact us at:

Varsity View Falcons Softball
Email: vvccsoftball@gmail.com 
Website: www.varsityviewsoftball.com 

Thank you for being a part of the Varsity View Falcons Softball Team! We’re committed to keeping your personal information safe and ensuring a positive and enjoyable experience for all our participants.